21 steps to postponing or rescheduling your wedding or event

Amid events being canceled or delayed due to COVID-19, we’ve been working with brides, grooms, and other event planners on rescheduling dates. In a lot of ways, it’s like re-planning a whole new event.

Use these 21 steps as a guide and as a reschedule wedding checklist. Many of these items hold true for other events, like receptions or fundraising galas.

Event rescheduling to-do checklist

  • Reschedule with your event venue and confirm new dates and times. 
  • Reschedule your photographer, videographer, and band. With luck, your new dates will all sync up with the event venue.
  • Notify the caterer, florist, and hotel for out-of-town guests and sync up new dates.
  • Update your wedding registry.
  • Notify your gown/tux rental or shop.
  • Update any transportation services, like limos, of the new dates.
  • Notify all of your guests about the new date/time. You may need to purchase new invitations.
  • If you’ve already set up a rehearsal dinner venue, check with them for new dates.
  • Reschedule or schedule your hair and makeup
  • Set your music playlist. We have some samples to get you started depending on a band, cocktail, or DJ setup.
  • If you haven’t already ordered favors, do so.
  • Make a list of people giving toasts and confirm their new availability. 
  • Take the extra time to review your vows.
  • Print a menu, if people haven’t already chosen their food on their RSVPs.
  • Send your updated event schedule for the day-of to every vendor, including your band.
  • Meet with the photographer to discuss new options. What was a summer wedding may now be a fall wedding or spring becomes summer.
  • Review the playlist with the DJ or band.
  • Make sure your best man or bridesmaids have rescheduled the bachelor/bachelorette party
  • Get your marriage license, if you haven’t already. You can do this at any point around your original wedding date, but you may have to do so online. In Indianapolis, visit indy.gov.
  • Make sure the bar, seating, and rental setup crews are set and scheduled for the new dates.
  • If you’re planning a honeymoon, consider alternatives to delay out-of-country travel. Or, look for local staycation ideas as a temporary respite.

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Encore Entertainment

Encore Entertainment