12 months before your wedding
Congratulations! Now that you’ve got a ring on your finger, you might be wondering where to go from here. The next step in your wedding planning journey is letting your loved ones know about this milestone in your relationship. Whether it’s through a FaceTime or big reveal, be sure to share the exciting news with all your loved ones.
An additional aspect to consider is creating a wedding website. This approach has become increasingly popular over the last few years and is an excellent way to aggregate all the details about your big day in one convenient place for each guest to refer to.
- Officially announce your engagement to friends and family
It’s important to begin considering a date for your big day at least a year in advance to give you and your partner plenty of time to plan all the other aspects that will make your wedding day special and memorable for yourselves and your guests.
- Set a date for your wedding
There is an endless list of things to consider when picking a date for your big day. Some of these include:
- Do you want your wedding to be indoors or outdoors, and would the time of year or season affect your choice?
- What season or time of year would you like to get married?
- Consider if your menu has seasonal items
- If you want a destination wedding, consider when the busy season is and how that might affect the budget and/or ability to find housing for yourselves and your guests.
- Do you want your wedding colors to match the season?
- Would it bother you to select a date near your or your partner’s birthday, a holiday, or any other significant day, such as around local events? For instance, having a May wedding in Speedway, Indiana might be tricky so close to the Indianapolis 500.
Budgeting is much more than just setting a maximum price limit and staying within it. Remember to fully break down your budget by allocating each dollar to certain categories. Some categories to consider might include:
- Venue
- Floral arrangements
- Decor
- Menu (food and drinks)
- Hair and makeup
- Bridal attire
- Photographer
- Videographer
- Wedding favors
- Entertainment
As you budget, keep track of your expenses and any change in your income.
Also consider payment plan options for various necessities, but know yourself and avoid debt if you can. The number one reason couples divorce over time is their finances. Based on this information, you can also become more realistic about things you need and want at your wedding and things you can simply go without.
This is the time to think about how many guests you and your significant other would like to host at your wedding. Some factors that may affect your decision include the cost of each individual guest, who receives a plus one, the venue’s maximum occupancy, and more.
One tip to remember as you set a budget is to research the average price of the above list, and any other categories you may decide on, in the area of your wedding destination. By creating a budget outline early in the planning process, it allows for timely adjustments in the instance of shortages or overages.
Pro tip: remember the hidden costs and keep a contingency fund. Things like tips, gratuity, taxes, surcharges, and fees can add up. Set aside a small percentage of your budget as contingency funds to cover these expenses.
Engagement photos should take place 10-12 months before your wedding to ensure your photographer has plenty of time to edit your photos and get them to you so you can share them with loved ones. Even though you’ve got a wedding to plan now, don’t forget to enjoy the excitement of this sweet new season. Engagement photos are an excellent way to commemorate this time with your partner.
Be sure to research the photographer you choose to document your special day. Review their portfolio and read reviews past clients have shared. Don’t be afraid to ask important questions regarding their price, style, and experience. We’ve compiled a list of necessary questions below:
- Are you available on our wedding date?
- How long have you been capturing weddings?
- How would you describe your photography style?
- Where do your package prices begin?
- Do you have an assistant/second shooter?
- May we review your standard wedding shoot contract between yourself and clients?
- What happens if you are ill or have an emergency on our special day?
- How long should we expect to wait after the wedding before our photos are ready?
- Do you have backup equipment in case any unexpected circumstances arise?
- Don’t forget your pup! Well-behaved dogs and pets always make for fun photos. Just don’t forget the lint roller.
Pro tip: your photographer will ask about locations. If you know of special places, start writing them down. Your photographer can help you secure any permits, if any, for public or private spaces. And if you don’t, your photographer should be able to help you identify some popular places around town.
This is the fun part!
Pinterest, for example, is an amazing app and website to gather ideas for all things wedding planning because it can provide you with several resources from across the internet. Here you can gather ideas for your wedding colors, dream wedding outfit, bachelor/bachelorette parties, DIY projects, and more. Some of the best parts of your big day may be just a search away as Pinterest generates a plethora of results each time. With that, Pinterest can be a great way to stay on budget or even save money because there are several posts sharing DIY projects and dupe opportunities.
- If you are more tactile, feel free to create a physical mood board to attach items such as any stationary, fabric samples, photographs, and any other inspo. This can make it easier to conceptualize the vision you have for your big day.
Before you sign any paperwork, be sure to read the fine print and discuss your questions and expectations with potential vendors. If they seem like a good fit, get everything down in writing and save it all in your designated folder. Remember to keep it in a safe location that you won’t forget.
We recommend sectioning off the folder into categories with tabs for your wedding such as the following to name a few:
- Venue
- Food/Beverage
- Entertainment
- Decor
- Floral arrangements
- Bridal attire
You can also use digital note apps, like Apple Notes or Google Keep. Just setup tags or folders and scan things as you get them with your phone camera. Just remember to actually take the scan and not set it aside “for later” and then forget about it!
This is also a handy place to write payment schedules. Either use your calendar app, a separate digital note, or write them on the inside cover of the folder.
How do you choose the best wedding venue for your big day? That depends on several factors such as your budget, expected wedding date, and what your style is. Discuss with your partner what qualities a venue needs to have to meet your standards. Some questions to ask or thoughts to consider include:
- A preferred vendor’s list of reputable vendors who can be trusted with your big day. They have a proven track record with the venue, which means they know all the policies and create a stress-free planning experience.
- Indoor and outdoor ceremony space in the case of bad weather on the wedding day. You don’t want to chance rain coming in and having no alternative options. A wedding venue should be able to move things indoors quickly at no extra cost. Be sure to tour all your venue’s indoor and outdoor options to ensure a smooth process the day of.
- Suites for you and your partner to get ready in are a real plus so you and your wedding party can get ready together. These also make some amazing photo and video opportunities to remember the day.
- Venue coordinators and experienced staff are a resource to help your wedding day go smoothly. These are the people you can go to regarding any question about your wedding day from setup, clean up, and other amenities.
- Seating, parking, and accessibility are incredibly important to accommodate for all the guests who are gathering to celebrate this next step in your relationship. Ask the venue coordinator how much seating is available, but also ask to try out the seating making sure it’s comfortable to sit on. How much parking space is there, especially if your venue doubles as a reception area and you have invited more guests?
- Plenty of time and exclusive use to the venue is important because no one wants to feel rushed on their big day. Choose a venue that allows ample time to rehearse, do hair, make-up, and any other day-of preparations. It also makes for a much less stressful day if you don’t have to worry about any disruptions to your day.
- Check for restrictions and requirements. Some venues require you to use their caterer or caterers from a list of preferred vendors. Depending on the venue’s neighbors, there may be noise restrictions after certain hours. Others may even require wedding insurance if you’re planning a high-dollar event.
Ultimately, the venue sets the atmosphere for your wedding day, so select a place that fits your desired aesthetic and feels like a place you could look back on with nothing but good memories. Pick somewhere with great photo opportunities and that speaks to you and your partner.
Once you have found the ideal venue for your wedding, secure it with a deposit, read the fine print, sign any necessary paperwork, and keep it all in a safe location such as a folder. Continue communicating with your venue throughout the next several months to stay on the same page.
Stationary is any printed piece you intend to use for invites or have at your ceremony or reception. These might include:
- Wedding invitations
- Save-the-date cards
- Menu
- Name cards
- Seating plan
- Order of ceremony
- Thank you cards
Also:
- Keep your wedding colors in mind as you design or customize print options, so they all share a unified look and feel.
- For printed invitations, remember to include a QR code if your print service makes one available. And always include the URL next to the QR code so older guests feel comfortable using your online system.
- Set up a tracking system for RSVPs. All those paper invitations, if any, need to be recorded somewhere, like a spreadsheet.
- If you have paper items, consider eco-friendly ways to recycle later.
10 months before your wedding
When creating a wedding registry, consider your unique needs as a couple. If you already live together and have many household items, you might prefer requesting contributions towards your honeymoon, saving for a home, or donating to a favorite charity. Traditional registry items include kitchenware, linens, and décor.
But you can also add experiences like cooking classes, a couples massage, concert tickets, and wine tastings.
- Popular websites for building registries include Amazon, Target, and Bed Bath & Beyond, which offers a wide range of options and easy access for guests. Many couples integrate their registry into their wedding website or include a link, making it simple for guests to find and purchase gifts. Remember to choose a variety of items at different price points to accommodate all your guests.
Your attire is one of the things you’ll remember most, especially since you’ll have tons of photos to remind you, so choose something you feel happy, comfortable, and your best self in.
- Decide on what style you are looking for – and keep your budget in mind before you say yes to the dress.
Before selecting an officiant, communicate with your fiancé regarding who will receive the great honor of leading your wedding ceremony. Whether it’s a minister, family friend, or even a rent-for-hire professional, it’s important to agree with your partner who would best take on the role of introducing you and your new spouse as a married couple for the first time.
- Ensure your officiant is available on the day of your wedding
- Communicate your expectations together
- Go over any details you have already set out for your wedding
- Remain in contact with your officiant as the day draws near to keep everyone up-to-date and on the same page
Be sure to research the photographer you choose to document your special day. Review their portfolio and read reviews past clients have
Okay, you’ve got a venue, officiant and photographer. What else do you need? Some of the most important include:
- Entertainment: The music and entertainment you feature at your wedding sets the tone and enhances the experience for you and your guests. Consider the feel you want to remember from your night and the atmosphere you want to achieve. Groups like us at Encore Entertainment offer a range of options, including live bands, DJs, and other interactive entertainment tailored to create memorable experiences for wedding ceremonies and receptions in one central spot.
Some of their options include bands and music such as:
Solo musicians and DJs are inherently more affordable than quartets or five-piece bands. Talk with your vendor about options to scale up or down accordingly. They’ll also help you establish a setlist and compilation of special songs.
- Videographer: A wedding videographer is a fantastic choice for capturing all the emotions and special moments of your big day in a dynamic way that photos just can’t match.
Their work often complements your photographer’s, and are frequently part of the same team or company. A videographer records everything from the vows to the first dance and more, creating a cinematic piece you’ll cherish forever.
- When picking a videographer, look at their previous work to see if their style matches what you’re seeking, whether it’s cinematic, documentary, or something more artistic.
Having a videographer is crucial for capturing the full atmosphere of your wedding, allowing you to relive the laughter, happy tears, and little details for years to come. But they can be expensive because the time, equipment, and editing is a lot of effort.
- Florist: When hiring a florist for your wedding, it’s all about finding the right fit for your vision and budget. Start by browsing their portfolio to get a feel for their style and see if it matches what you’re looking for. Some questions to keep in mind as you select a florist include:
- How many weddings have you done, and do you have experience with events similar in size and style to mine?
- May I see a portfolio of your previous work?
- How would you describe your floral design style, and can you create the arrangements I have in mind?
- What is your pricing structure and do you offer packages?
- How do artificial flowers compare to live flowers, and how will that impact my budget?
- Are you able to source specific flowers I want even if they are out of season?
- How do you handle delivery, setup, and breakdown on my wedding day?
- What is included in the contract, and are there any additional fees I should be aware of?
- What is your payment schedule, and do you require a deposit?
- Décor: Choosing a décor vendor for your wedding is crucial for creating the perfect atmosphere. Sometimes, your florist might also handle décor, which seamlessly blends both elements.
When selecting a décor vendor, consider their portfolio to ensure their style matches the vibe you’re going for, whether it’s rustic, elegant, modern, or whimsical.
Some quick-and-easy ways to add your vibe include foam core signs, table props, curtains, floor Globo lights (available for rent from Encore Entertainment), and projected decals.
- As always, check their reviews and get recommendations to gauge their reliability and creativity.
- Discuss your budget to ensure their services are affordable and comprehensive. They may offer a range of options, from lighting and drapery to table settings and custom signage.
- Ask about their setup and teardown services, as this can save you significant time and stress on your wedding day.
By evaluating their experience, offerings, and ability to design your vision, you can find a décor vendor who will transform the venue into a beautiful space that reflects your and your partner’s unique style.
- Rental companies: Hiring rental companies for your wedding is essential if your venue lacks supplies you need.
These companies offer a wide array of items such as tents, chairs, tables, linens, and more, which guarantees your event has everything you need on your wedding day. This allows for a cohesive and personalized atmosphere that aligns with your vision, regardless of the venue’s limited resources
Additionally, rental companies often provide setup and breakdown services, reducing stress and ensuring an amazing execution on your special day. Just remember to confirm delivery times, setup time estimates, and pickup times.
- Caterers: Choosing a wedding caterer is a fun (you get to eat!) and important part of wedding planning.
- Start by checking out reviews and asking your venue or other vendors for recommendations.
- Be clear about your budget and make sure the caterer can deliver delicious food without breaking the bank.
- Booking tasting sessions is a must – you want to ensure the food tastes as good as it sounds on the menu and matches your vision.
For some fun catering ideas, think about adding personal touches like your favorite dish or a signature cocktail. Food trucks can be a cool and casual option, especially for outdoor weddings, while gourmet options can add a touch of class. Whether it’s interactive food stations or a themed buffet, there are endless ways to make your menu unique and memorable for everyone.
Now is the time to invite your favorite people to stand by your side as you say “I do!”
- Traditional positions to fill are the maid of honor, best man, bridesmaids, groomsmen, flower girls, and ring bearers, though feel free to add or adjust these roles any way you like. Non-traditional roles that have become more popular in recent years include flower grannies, beer boys, and more.
Another expense to budget for is gifts or goody bags for the close friends and loved ones who stand by your side as you get married. Some individuals choose to gift items like water bottles, wine glasses, handwritten notes, or other tokens of gratitude. Anything that would be meaningful to you both would be sufficient.
If you do choose to include flower girls or ring bearers in your ceremony, make sure they understand their job and what to do. But don’t put too much pressure on them! Sometimes kids cry, laugh, or shout. Be prepared for unexpected memories that you can look back on with happiness. No matter how big their part is, make them feel included in your big day as well because it’s a memory they will cherish forever, too. On the wedding day, it is also helpful to have a designated adult who keeps them on track.
Before your wedding, it’s essential to discuss and set expectations with your partner and make them known to your guests. Clear communication helps ensure everything goes smoothly and aligns with your vision. Here are a few key expectations to consider:
- Dress Code: Inform guests if there’s a specific dress code, whether it’s black tie, formal, casual, or themed.
- Attire Colors: Politely remind guests not to wear white to avoid overshadowing the bride.
- Children: Decide if you’re allowing kids at your wedding and/or reception and communicate this clearly.
- Arrival Time: Specify when guests should arrive to avoid interruptions during the ceremony.
- Transportation: Out-of-town guests may need to be picked up from the airport or shuttled around if they don’t have a car or public transit access.
- RSVPs: Encourage timely RSVPs to help with planning and seating arrangements. Also, reserve space for guests to submit critical information like individual dietary needs.
- Social Media: Set guidelines on photo sharing, such as a no-phone ceremony or a designated wedding hashtag.
8 months before your wedding
After meeting with potential suppliers, you’ll have a better sense of who fits your wedding vision. Now, it’s time to make it official.
- Reach out to confirm availability, finalize details, and sign contracts to officially book your vendors.
Be sure to carefully review each contract, focusing on payment schedules, cancellation policies, and services provided. Once signed, place all documents in the folder you and your partner prepared to keep everything organized.
Things to remember:
- Confirm all details: Date, time, and services.
- Review payment terms: Deposit schedule and final payments.
- Keep contracts organized: Store them in a planning folder for easy access.
When you place an order for your dress, there’s typically several steps that follow to ensure your dress will be perfect for the big day:
- The boutique or designer will take your measurements and keep them on file to reference throughout the fitting process.
- One of the most fun and exciting parts of wedding planning is saying yes to a dress. By visiting different boutiques, you’ll get to try on different styles and explore various fabrics and designs.
- When you find that dream dress, secure it with a deposit. It’s important to order a dress well in advance to give ample time for alterations and adjustments. This also begins the process of perfectly tailoring your dress.
- Remember to communicate with your tailor throughout the process, discussing any questions or concerns you may have. This is so they understand what you want and can bring it to life.
- During the alteration step of the dress fitting process, adjustments are made to achieve a perfect fit. This stage typically involves multiple fittings tailored to your measurements.
- Pick up your dress once it fits perfectly. This tends to be a few weeks before the wedding to keep it safe and sound before your big day.
By placing your dress order well in advance, it gives you and your seamstress an abundance of time to make any adjustments and alterations without cutting it too close to the big day.
Once your guest list is finalized, it’s time to start gathering your guests’ contact details. Whether you’re using an online invitation service or managing everything yourself, having a complete and accurate list of names and addresses is crucial for sending out save-the-dates, invitations, and thank-you notes. If you’re compiling your own list, the easiest way is to create a spreadsheet. This will help you keep track of names, addresses, and RSVPs, and will make it much easier when it’s time to mail merge envelopes or labels later.
Things to consider:
- Full name and address: Double-check addresses, especially if guests have recently moved.
- Email addresses and phone numbers: Helpful for last-minute updates or communication.
- Special notes: Include any dietary restrictions or important preferences (e.g., if someone needs a wheelchair-accessible seat).
- Track RSVPs: Create a column to mark when you’ve received responses from guests, making it easier to follow up if needed.
Having everything in one place will streamline your planning and save time when you’re ready to send invitations.
When planning your honeymoon, keep your budget in mind, as well as the destination’s peak seasons.
- Booking flights and accommodations well in advance saves money and ensures availability, especially in popular tourist spots.
Think about the weather and seasonal conditions which could impact your plans. Also, consider the cultural events or festivals that might be happening, as they can either enhance your experience or make certain areas more crowded and expensive.
Finally, align the destination with your interests, whether it’s a relaxing beach getaway, an adventurous mountain retreat, or a vibrant city escape.
Many couples choose to leave for their honeymoon the day after the wedding, so it’s critical to book a comfortable place to stay during the wedding night. This allows you to unwind and rest before your honeymoon, especially if you’re traveling to your venue.
- If you’re getting married away from home, reserve a nearby hotel to ensure a smooth and stress-free end to your celebration.
Make sure to choose a hotel close to the venue for convenience, and consider booking a suite or a quiet room where you can relax after a busy day. It’s also worth confirming late check-in options in case the reception runs late. Securing your accommodations now ensures you have a restful start to your honeymoon.
6 months before your wedding
Save-the-date cards are less formal than wedding invitations and serve as a heads-up for your big day. They typically include just the basics like the names of the couple and wedding date.
These are especially helpful for guests who need to plan travel or avoid scheduling conflicts. While they don’t include full details (like the venue), they give guests time to reserve your wedding date, especially if it’s during a busy season.
Here’s a checklist of things to confirm before sending your save-the-dates:
- Confirm your date
- Prepare your guest list
- Design and send cards (at least 6 months in advance)
- Include a note that a formal invite will follow
Wedding invitations are much more formal than save the date cards. As such, it’s best to address your guests appropriately with titles like Mr, Mrs, Ms, Mx, or Miss. If you want to allow them a plus one, add “and guest” following their name. You can also invite children as guests, using their first name. Addressing guests as “Last name and family” can be misleading and impersonal, so remember to address all guests by name. Here’s an example below:
- Mr. and Mrs. John and Jane Smith
- Tom, Jeff, and Steve Smith
- 123 Main St
- Indianapolis, Indiana 46202
Let’s go over the information that should be included:
- RSVP response card
- Wedding date
- Time
- Location
- You and your future spouse’s first and last names
- Reception details
- Wedding hashtag or wedding website, if applicable
When beginning searching for rings, start by setting a budget that works for both of you. Wedding rings are a meaningful investment, so it’s important to choose an amount you’re comfortable with.
Next, make sure you know your ring sizes before shopping.
- Visit a jeweler to get professionally measured, as sizing can vary between stores.
If you’re pairing a wedding band with an engagement ring, consider how they’ll fit together. Some engagement rings may need a contoured band, while others work with a simple straight band.
Some other things to consider include:
- Choose a metal that suits your style and lifestyle
- Think about durability for everyday wear
- Add a personal touch with an engraving
Confirm Flower Choices:
- Ensure your flower selections align with your theme and vision.
Select Decor:
- Choose decor that complements your color scheme and overall aesthetic.
Finalize the Menu:
- Confirm the final menu with your caterer, including dietary restrictions and special requests.
Send the DJ a Playlist:
- Provide your DJ with the finalized playlist to ensure your favorite songs are included.
Hear a Performance from Live Music:
- If you’ve chosen live music, listen to a performance to ensure it fits your desired atmosphere.
Finalize the Cake:
- Confirm cake design, flavors, and delivery details with your vendor.
Confirm Seating and Rentals:
- Double-check that your seating chart and all rental items match your decor and will be delivered on time.
Arrange Transportation:
- Confirm transportation for you, your wedding party, and guests.
Coordinate with Photographers/Videographers:
- Discuss your shot list to ensure all important moments are captured.
Confirm Wedding Favors:
- If you’re providing favors, verify the quantity and delivery with your supplier.
It’s essential to consider your desired look and comfort level when choosing .
- Be sure to schedule a trial appointment before committing to ensure their style aligns with your vision.
Think about the overall aesthetic you want to achieve—whether it’s soft and natural or full glam. Keep in mind how you want your hair styled, such as:
- Do you want your hair up, down, or half-up?
- What makeup style are you aiming for?
- Will this look translate well in photos?
Many brides find it beneficial to choose a look they’re comfortable with in their everyday life. For instance, if you typically wear your hair up, an updo might be the perfect choice. However, if you often wear your hair down or in a braid, it may make more sense to keep it down for your big day. Remember, you want to feel like the best version of yourself when viewing your wedding photos later!
When it’s time to book your honeymoon, you and your partner should have already chosen your destination and considered the exciting experiences you want to enjoy while there.
- Now, focus on securing your accommodations, plane tickets, and any activities you’ve planned.
- Make sure to keep all receipts, tickets, and booking confirmations organized and on file for easy access.
If your destination is international, be sure your passports are valid, and take care of any necessary visas or vaccinations well in advance to avoid last-minute stress.
When choosing shoes for your wedding day, comfort should be a top priority. Remember, you’ll be standing, walking, and dancing for hours, so select a pair that you can wear comfortably for extended periods.
- Opt for shoes with enough support and cushioning to ensure you feel at ease throughout the ceremony and reception
If you’re set on a high heel but want to stay comfortable, consider bringing a second pair of shoes for the reception, like chic flats or stylish sneakers, to keep your feet happy while you enjoy the celebration.
Some brides choose footwear that matches their everyday style, don’t be afraid to let your shoes reflect your personality. Your wedding shoes are an opportunity to express yourself, so choose something that makes you feel confident and comfortable while adding a unique touch to your big day!
When confirming party attire, ensure that all dresses for the bridesmaids are approved by the bride, aligning them with the wedding’s color theme and overall aesthetic. This ensures a cohesive look throughout the bridal party and avoids any mismatches that could disrupt the vision for the day.
For the groomsmen, make sure that suits are properly fitted to each individual. Well-tailored suits not only look better but also provide comfort throughout the day. Pay close attention to coordinating all accessories, from ties and shoes to cufflinks and pocket squares, ensuring they complement the bride and groom’s look.
- Clear communication is key—ensure everyone understands the dress code, including any specific requirements like color schemes, styles, or fabric choices
- Confirm all attire details well in advance to avoid last-minute issues or surprises
If any alterations are needed, such as for bridesmaid dresses or groomsmen suits, schedule these early to allow enough time for adjustments. By staying organized and proactive, you can ensure that everyone looks their best and that there are no unnecessary stressors on the big day.
4 months before your wedding
Four months out, you and your partner are likely nearing the final stages of planning, and now it’s time to send out your and formal invitations.
- Be sure that each invitation includes all essential details—such as the date, time, venue, and any additional information like dress codes or RSVP instructions. These pieces are the first glimpse your guests will get of your wedding, so make sure they reflect the tone and style you want for your celebration.
When addressing your invitations, it’s important to use formal titles and full names to create a respectful and polished appearance. Whether you’re sending invitations to family members, friends, or colleagues, careful attention to detail is key. Double-check the spelling of both first and last names to avoid any errors or unnecessary confusion.
If you’re working with a calligrapher or a printing service, make sure they have clear instructions on how you’d like the names and titles presented. Taking the time to perfect these details will ensure your invitations make a great impression and help your guests feel excited and prepared for your special day.
Before you order your cake, be sure to research the bakery you entrust to play a part in your wedding day. Read their reviews and consider their reputability, affordability, and previous work. It’s vital you feel confident they can deliver the cake on-time and directly to your venue.
Also check their social media platforms as well, such as Instagram or Facebook, to review if their style and skills match your and your partner’s vision for the big day.
You also should have an idea of your desired wedding cake.
- Should it have one, two, or multiple tiers?
- Do you want it to look extravagant or simple?
- How many people does this cake need to feed?
- Are there any allergies to keep in mind? If so, be sure to either label an allergy risk such as nuts, dairy, or gluten or avoid the flavor altogether. To accommodate for this, you could also purchase an extra alternative that does not contain any allergens.
Wedding rehearsals usually occur the day before the ceremony to ensure the following day will go off without a hitch.
- Think of this as a mock ceremony in which all members in your wedding party should be in attendance, the officiant runs through their routine, and the order of the ceremony is played out before the real deal. Communicate with the venue to confirm a time for your rehearsal. Don’t skip out on this either. People’s motion, position, language, and other items always get uncovered during a rehearsal.
The reception following the wedding rehearsal serves as a fun gathering for the wedding party and family of the couple. This informal celebration is a chance to unwind, enjoy good company, and savor delicious catered food as everyone gears up for the big day ahead.
It’s a special occasion that allows loved ones to connect and share in the excitement, creating lasting memories before the wedding festivities officially begin. An intimate gathering is the perfect way to kick off the celebrations, offering one last hurrah filled with laughter and anticipation!
These parties usually occur around 6 weeks prior to the wedding, but it’s better to plan them now to avoid future stress.
- When verifying plans and details for the bachelor or bachelorette party, remember that this event is typically organized by the wedding party, with the maid of honor or best man taking the lead.
However, it’s important to incorporate input from the bride and groom to ensure the celebration aligns with their preferences. Some couples opt for joint parties, while others prefer separate events. The celebration could be as simple as a day outing or as elaborate as a weekend getaway.
Keep the budget in mind, and be clear about expectations, especially if individuals are covering their own expenses. Make sure everyone involved understands the plan, whether it’s contributing to activities, accommodations, or meals.
- It’s also essential to coordinate logistics such as transportation, timing, and any special activities to ensure a smooth and enjoyable event for all.
2 months before your wedding
This is a beautiful way to personalize your ceremony by expressing your shared love in your own words. If you need tips:
- Begin by reflecting on your relationship. What does your partner mean to you? How have they changed your life? What does this union and celebration signify for your future together?
- Many couples choose to open with a heartfelt statement or story. No matter what, just remember to be authentic and true to yourself.
- Blend light-heartedness with emotion. While it’s okay to include humor, keep your partner in mind and refrain from oversharing or overpromising.
- Once they’re complete, go ahead and read them through a few times to practice and get comfortable. This way you can adjust them as you see fit before the big day.
When reviewing all ceremony content with your officiant, you need to discuss every detail well in advance so the ceremony flows smoothly and aligns with your vision.
- Schedule a meeting or phone call with your officiant to go over the full ceremony outline, including any special rituals or readings. Start by reviewing the order of events, such as the processional, readings, vows, ring exchange, and recessional.
If you’re planning to incorporate any unique rituals, like a unity candle, sand ceremony, or cultural traditions, be sure to go over these as well. Your officiant should be clear on how these elements will fit into the ceremony’s timeline, so everyone knows what to expect.
Take time to share any specific stories, themes, or personal touches you’d like the officiant to include in their message. Whether it’s a meaningful anecdote or a theme in your relationship, these personal details will help the ceremony feel intimate and reflective of your love story.
Don’t forget to discuss the tone of the ceremony—whether you envision it as formal, light-hearted, spiritual, or a blend of these styles. Be sure to communicate this so the officiant can set the right mood.
- A crucial step is ensuring the officiant knows the correct pronunciations of any family members or friends who may be taking part, like readers or those involved in special roles.
If you’re using traditional vows, provide a copy for the officiant ahead of time. If you plan to write your own vows, make sure to share them in advance so they’re prepared for the ceremony. Clarify how the vows will be presented: will you repeat them after the officiant, read them from a card, or memorize them?
- Take time to rehearse if you need to, so you feel confident and comfortable when the big moment arrives.
Buying gifts for your wedding party and wedding favors for your guests is a thoughtful way to show appreciation, though it’s optional. Traditional favors like personalized candles, mini bottles of champagne, or boxes of sweets can serve as lasting mementos of your big day.
- Brainstorm personalized gift ideas for your wedding party based on their interests or your shared memories.Decide on a favor style that fits your wedding theme, and order your items well in advance to ensure timely delivery.
- Decide on a favor style that fits your wedding theme, and order your items well in advance to ensure timely delivery.
To make your gifts more personal, consider items that reflect your wedding’s theme or the individual personalities of your guests. For the wedding party, choose gifts that highlight your shared experiences or their unique interests—whether it’s custom jewelry, engraved keepsakes, or just something meaningful to your relationship. These small gestures can add a personal touch and make your celebration even more memorable.
6 weeks before your wedding
The bridal shower is typically organized by the maid of honor, bridesmaids, or a close relative. It’s a special time for the bride to relax, have fun, and enjoy the company of her closest loved ones before the wedding. The atmosphere is usually lighthearted and celebratory, and guests often bringing gifts for the bride’s new home or wedding-related needs. Popular gifts include kitchenware, linens, home décor, or personal keepsakes.
Whether it’s a formal afternoon tea or a casual backyard gathering, the bride and her guests are sure to have a wonderful time celebrating this significant milestone. Common activities at bridal showers include games like bridal bingo, sharing marriage advice, and creating a scrapbook or memory book. These activities allow guests to connect, laugh, and create lasting memories with the bride-to-be.
To add a personal touch, many bridal showers have a theme that reflects the bride’s interests, favorite colors, or a particular time period. This could be a garden party, vintage glam, or even a spa day depending on the bride’s personality and preferences.
Before the bridal party, you should communicate a few things with your bridal party and those helping plan to give them a sense of what you want and ensure a smooth party:
- Choose a Date and Location: Select a date (often 2-3 months before the wedding) and a location that suits the bride’s style and preferences.
- Create a Guest List: Work with the bride to ensure the guest list includes those closest to her—family, close friends, and bridal party members.
- Select a Theme or Activity: Decide on a theme, color scheme, or set of activities that reflect the bride’s tastes and personality.
- Send Invitations: Send out shower invitations about 4-6 weeks in advance, providing details like the event’s theme, venue, and any registry information.
- Plan Games and Entertainment: Include a few fun games or interactive activities, like bridal bingo, trivia, or a memory jar, to keep guests engaged and entertained.
Getting a final headcount for your wedding is crucial for coordinating with your venue, caterers, and other suppliers. It ensures they are fully prepared for the correct number of guests and can help avoid any last-minute surprises. A confirmed headcount also allows you to finalize seating arrangements, print place cards, and ensure that your budget aligns with the number of attendees.
- To make sure no one is overlooked, don’t hesitate to follow up with guests who haven’t responded.
This step is key to ensuring that everything runs smoothly and that everyone who plans to celebrate with you is accounted for.
- Once you hear back from all the guests you’ve invited, whether they plan to attend or not, be sure to update your suppliers. Share the final guest count with your venue, caterers, and any other vendors who need this information.
- Then, use the confirmed guest list to finalize seating arrangements and print place cards.
Finalize the following details one last time:
- Final guest count
- Menu confirmation
- Timing and schedule – this includes cocktail hour, dinner, and dessert
- Setup requirements
- Beverage service – this includes types of drinks and any limitations
- Staffing needs
- Special requests
- Rental equipment
Finally, take a moment to review the payment schedule and ensure all contract details are in order. Double-check that all payments have been made on time, and confirm any remaining balances or deadlines with your vendors.
This is also a good opportunity to revisit your contract to ensure that all agreed-upon terms are still in place, preventing any last-minute issues. Having everything finalized will give you peace of mind, knowing all the logistics are set and there’s nothing left to worry about on your big day.
This includes the menu, name cards, seating plan, order of ceremony, and any other details that need to be finalized. While you’re placing the orders now, these elements should have been carefully considered in the weeks leading up to this point to ensure they align with your overall vision, color scheme, and theme.
Whether it’s choosing the right fonts for your name cards or confirming the flow of the ceremony, now is the time to ensure every detail reflects your style.
Remember to:
- Review All Documents: Double-check the details of the seating plan, menu, and ceremony order to remain consistent with your theme and color scheme.
- Coordinate with Vendors: Confirm all arrangements with your vendors such as the caterer for the menu and the stationery designer for name cards to avoid any last-minute surprises.
Even though some nail studios welcome walk-in clients, it’s always better to be safe than sorry by booking your appointment well in advance. This is especially important if you plan for friends, family, or other members of your wedding party to join you, as nail salons can get busy around wedding season.
- Booking ahead ensures everyone can be accommodated, and you won’t be rushed or stressed on the day of the wedding.
When you book your appointment, be sure to have a general idea or some inspiration for your manicure style.
- If you’re unsure about the look, consider getting a trial manicure a few weeks before the wedding to be sure it’s exactly what you want. Many nail artists can offer advice or work with you to create something unique for your big day.
This makes the process easier and guarantees you get the look you’re after. Many brides opt for a clean, classic style, such as a French manicure or nude shades. However, others might choose a design that incorporates subtle details, like a pop of color that complements the wedding color scheme or even delicate nail art like a little sparkle or floral accents.
While waxing is completely optional, some brides choose to book a waxing appointment before their wedding to achieve smooth, hair-free skin.
- If you’re considering waxing, it’s best to schedule the appointment about a week before the wedding. This gives your skin enough time to heal, reducing any irritation or redness that might occur immediately after waxing.
By leaving a bit of time before your big day, you also give your skin the opportunity to calm down and look its best in photos and during the ceremony.
But waxing isn’t a necessity, and you should only do what makes you feel most confident. If you feel uncomfortable with waxing or have concerns about irritation, there are plenty of other options available, like shaving, depilatory creams, or simply embracing your natural beauty.
- If you do choose to go ahead with waxing, it’s a good idea to start with a patch test in advance, especially if you’re trying a new salon or method. This will allow you to check for any allergic reactions or irritation and avoid surprises right before your wedding.
Also, keep in mind that it’s important to exfoliate a couple of days before your waxing appointment to remove dead skin and reduce the chance of ingrown hairs. After your appointment, moisturize your skin and avoid tight clothing for a smooth recovery.
If you’re worried about breakouts or bumps, use gentle skincare products and allow your skin to breathe in the days leading up to the wedding to prevent irritation. And remember, whether you choose waxing or not, the goal is to feel comfortable and beautiful on your wedding day, so do what makes you feel most like yourself.
This celebration has been in the works for months, and now it’s finally time to enjoy the hard work! Whether it’s a laid-back day trip, a weekend getaway, or a fun night out on the town, make sure the experience reflects your personality and vibe you want for your pre-wedding festivities. It’s also a chance to create lasting memories with your closest friends, so embrace the moment and soak up every second of fun.
The goal is to celebrate you and the last stop before you tie the knot, so make it something you’ll remember fondly long after the wedding. It’s a time to connect, unwind, and have fun before the chaos of the big day sets in, so don’t stress about perfection. Instead, focus on the joy of being surrounded by people who are excited to celebrate with you.
Here’s a fun tip:
- We know you’ll be so busy enjoying time with friends, but don’t forget to capture the memories. Capture the with a camera, Polaroid, or phone. These moments will become lasting keepsakes, so take a few shots to remember the fun.
2 weeks before your wedding
You can apply for a marriage license at any time, but it’s recommended to do so at least 1 to 2 weeks before your wedding. In Indiana, the license is valid for 60 days from the date of issuance, so be sure to apply within that time frame. These licenses can be obtained from the county clerk’s office in any Indiana county. If you’re an Indiana resident, just know you don’t need to apply in the county where you plan to marry.
Don’t forget any required materials you and your partner will need when visiting the clerk’s office which include:
- Both parties must be present to apply
- Valid ID (such as a driver’s license or passport)
- May need to provide personal information such as your Social Security numbers
Lastly, there is a fee to receive a marriage license that varies county to county so be sure to check with the local clerk’s office before your visit.
At this stage, your wedding dress should fit almost perfectly, but now it’s time to make any final adjustments to ensure it’s just right.
- Try on the dress one last time to check for any minor tweaks—whether it’s the hem, straps, or seams.
- Make sure you’re comfortable moving in it and that it aligns with your vision.
Once all adjustments are made and you’re completely satisfied with the fit, you can confidently make your final payment since your dress is ready for your special day.
This is most likely the photographer and/or videographer you’ve already worked with during your engagement session, so you should be familiar with their style and approach, but it’s still important to have a dedicated conversation with them about your specific shot list for the big day.
This ensures that your vision for the wedding is captured exactly how you imagined.
- You can discuss key moments, such as the first kiss, the first dance, and the ceremony details, and make sure they’re all included.
It’s also a great time to ask for their input and creativity. Photographers and videographers are experts at knowing which angles and moments will make you and your partner shine. You might request certain shots, like a candid moment with your bridal party, an intimate shot of you and your partner alone, or a close-up of the rings.
Oftentimes family photos are also a must. Be sure to mention any specific family groupings you want, like shots with parents, siblings, or grandparents. If you have a special tradition, like a first look with your parents or a moment during the reception, let them know so they can plan ahead to capture those meaningful details.
If you’re including pets in the ceremony, don’t forget to ask for some cute pet shots too!
- Lastly, review the timeline with your photographer or videographer. They’ll need to know when and where each key moment will happen so they’re prepared.
1 week before your wedding
By this point, you should have followed up with any outstanding RSVPs and have a clear idea of who plans to attend your wedding.
- Give your wedding venue the final guest count. Confirming these details ensures that everything is set up smoothly and that your vendors have what they need to provide their services seamlessly.
Bring up any last minute questions or comments to your venue before. This is an excellent time to bring up your wedding rehearsal with them. Some things to discuss are:
- Rehearsal Space: Will the rehearsal take place in the same area as the ceremony, or is there a designated rehearsal space?
- Coordination and Assistance: Will there be a coordinator or staff member available to assist with the rehearsal? If so, what is their role during the rehearsal?
- Setup and Layout: Will the space be set up similarly to how it will be on the wedding day, including seating arrangements and decor?
- Parking and Accessibility: Are there any parking arrangements or accessibility details we should be aware of for the rehearsal?
- Additional Fees: Are there any additional fees for using the venue for the rehearsal? What is included in the rehearsal package?
- Restrictions and Guidelines: Are there any specific guidelines or restrictions we need to follow during the rehearsal (e.g., regarding decorations, music, etc.)?
- Rehearsal Dinner: If we plan to have the rehearsal dinner on-site, can we use the same space, or is there a different location available for that?
In the final weeks leading up to your wedding, wrap up any outstanding payments to ensure a smooth and stress-free wedding day.
- Reach out to each vendor for a final confirmation of any outstanding balances, and verify that all payments have been made and received. This not only helps avoid any last-minute confusion but also guarantees that each vendor is on track to deliver their services as agreed.
Take the time to review contracts and ensure that you’ve fulfilled all payment terms, including deposits, final payments, and any gratuities. To easily keep track of all your finances, create a payment list for each vendor to ensure nothing is overlooked, which can be kept in the folder you made months ago. This way, if there are any discrepancies, you can address them promptly to avoid complications on your wedding day.
- Once everything is settled, keep a record of all payment confirmations in the form of receipts, email confirmations, or bank statements. It’s also beneficial to record the status of each purchase as well for documentation.
Even though all this work can seem thorough, you’ll be glad when you can rest assured knowing no obstacles stand in the way of your big day, eliminating any potential misunderstandings as the day approaches. With the financial side of things secured, you can immerse yourself in the excitement of your upcoming wedding without any lingering worries.
As your wedding day draws near, it’s crucial to confirm all the details with your vendors to ensure everything goes off without a hitch.
- A few days before the big day, take the time to check in with your photographer, caterer, florist, DJ, and any other vendors you’ve hired.
Make sure they’re clear on the timeline, location, and any special requests you may have, like song preferences or dietary restrictions. This final check-in helps avoid last-minute surprises and ensures everyone is on the same page.
During these conversations, don’t forget to ask about any logistical details that might need attention like parking, setup times, or equipment needs.
- It’s also a good idea to confirm backup plans in case of unexpected changes, like weather issues for outdoor events or delays in transportation. This is your chance to address any remaining questions or concerns they might have, so everything can go smoothly on the day.
This simple follow-up helps you stay on track and confirms your vendors are prepared for the big day.
Spend some time wearing your wedding shoes around the house or on short outings before the big day to break them in. This will help soften the material and conform to your feet so you don’t experience any discomfort or blisters.
- Try wearing them for an hour or two at a time, especially when you’re doing light activities so they stay clean while still being worn. The more you wear them, the more comfortable they’ll feel on your wedding day, allowing you to enjoy every moment without worrying about sore feet.
Plus, this gives you a chance to adjust the fit if needed, so you’ can make any tweaks before the big day’s comfortable on the special day.
As your wedding day approaches, be sure to attend any scheduled appointments to get yourself looking and feeling your best.
- If you booked a waxing appointment, it’s best to schedule your appointment earlier in the week, giving your skin plenty of time to recover from any redness or irritation before the big day.
- For your nails, try to book your manicure closer to the wedding day to avoid any chips or picking. This way, your nails will stay fresh and flawless right up to the ceremony.
You may be in for a busy week if you scheduled other appointments, but by managing your time and planning carefully, everything can get done without feeling overwhelmed so you plenty of time to relax and enjoy the final days before your wedding.
Once these appointments are done, don’t forget to take care of the results! Keep your skin hydrated after waxing or facials, avoid tight clothing, and protect your skin with a gentle moisturizer. With a little care, you’ll look and feel radiant on your wedding day.
1 day before your wedding
Your wedding party will likely be well-prepared and familiar with the details of your big day, but it’s still a good idea to go over everything one last time to ensure nothing gets overlooked.
- Remind them of the schedule for the day, including when to arrive, what to wear, and any specific tasks they need to complete.
- Make sure they’re aware of pre-ceremony activities, such as photo sessions, hair and makeup appointments, or any other plans that have been made.
- If any members of the wedding party have specific roles (like giving speeches or helping with last-minute touches), make sure they’re clear on their responsibilities.
It’s also helpful to check in on logistics like transportation details or how to handle any small delays that may come up. A quick recap can ensure everyone is on the same page and ready to roll when the time comes. This will help everyone feel organized, confident, and ready to enjoy the day.
The day of your wedding
The day we’ve all been waiting for has finally arrived! Even though the wedding day can feel overwhelming, try your best to remember this will be among the best and most exciting of times.
- You can ease your nerves by taking one moment at a time, delegating tasks to your wedding party, and taking a moment for yourself to soak in all the feelings.
Another option many couples opt for is a first look or first touch before the ceremony to have a private moment together prior to saying “I do.”
Nobody expects things to go sideways, but as the old saying goes, it’s better to have it and not need it than to need it and not have it.
- Ask a trusted member of your wedding party to hold onto an emergency kit that holds things you may need during the big day. It should include essentials like safety pins, tissues, stain remover, and a small sewing kit. You might also want to add items like pain relievers, breath mints, extra hair ties, and clear nail polish (to prevent runs in stockings).
Having these items readily available will help you stay calm and keep the day on track if something unexpected comes up. Don’t forget to assign someone responsible for managing the kit so that it’s easily accessible when you need it most.
You want to look and feel your best, so it’s important to reserve multiple hours between the morning of the wedding and the ceremony in case you have any unforeseen changes or adjustments.
- You should get to the venue early so there is ample time to have your hair and makeup done by either yourself or a stylist. You also don’t want to feel rushed. Many brides include their bridesmaids, mother, or other loved ones in this moment to enjoy the time together.
Communicate all your preferences and desires clearly and reference the trial run you previously had. Don’t hesitate to speak up if something doesn’t look or feel right. You’ll have photographs to remind you for a lifetime, so it’s important to advocate for yourself!
At this point, all members of your wedding party should be on-site with their dresses, suits, or other outfits and accessories.
- Double-check that everyone has their attire including shoes, jewelry, and any other essential pieces before the ceremony begins. This also includes the rings, typically held by the best man.
- Confirm with them before the ceremony that the rings are safe and secure, and ready to be exchanged during the vows. You may also want to do a quick visual check of the attire to ensure everything is in place—adjust ties, straighten dresses, and smooth out any wrinkles.
Take care of these small details ahead of time so everyone looks polished and ensure no important items are missing or misplaced when the ceremony begins.
This goes without saying, but you created a schedule for a reason, so it’s important to stay on top of it throughout the day to ensure everything runs smoothly.
- Assign a trusted person (like a bridesmaid, groomsman, or coordinator) to help keep track of time and gently remind everyone when it’s time to move on to the next activity.
- If things are running behind, adjust the schedule as needed without sacrificing important moments like photos or speeches.
Be flexible, but try to stick to key timeframes such as when hair and makeup should be done, when guests should be seated, and when the ceremony should start. By keeping a timely flow, everything stays organized, and you and your guests can fully enjoy each moment of the day.
Make sure the reception area is ready to go before the ceremony begins. Ideally it should be set up to your liking ahead of time, typically completed the night before, but a quick check-in can help confirm everything is in place.
- Verify the seating chart is accurate, with the correct names at the right tables, and ensure food stations, drink areas, and any special items (like the cake, guest book, or decor) are where they need to be.
- It’s also a good idea to double-check with your vendors one last time before the ceremony begins, whether it’s the caterer, the DJ, or the florist, to ensure your expectations are met. Review timing and details with them to confirm that everything will be in place for when guests arrive and that any last-minute adjustments can be made without issue.
With a smooth transition from the ceremony to the reception, you won’t have to worry about anything during the ceremony. Everything is in place, so you can walk into the reception knowing it’s ready to go and can focus on having fun with your guests. It’ll help you enjoy the celebration to the fullest, without stressing over the small stuff.
Some couples choose to take their posed shots before the ceremony, while others choose to do so after. Either way, make sure all your loved ones, bridesmaids, and groomsmen are all on the same page to avoid any trouble or confusion. With all choices in wedding planning, it’s necessary to consider the pros and cons of each option which are listed below.
Before Ceremony Photo Session
- Pro: Reduces stress and allows more leisure time after the ceremony
- Pro: You’ll have more time with your guests during cocktail hour or the reception
- Pro: This gives you and your almost spouse an opportunity to share a private moment together before the ceremony
- Con: It breaks the tradition of not seeing each other before the ceremony
- Con: You may have to start the day earlier to have time for pre-ceremony photos which could make you feel rushed during preparation
After Ceremony Photo Session
- Pro: Keeps the tradition of seeing each other for the first time at the altar
- Pro: You can focus more on the ceremony without the concern of timing photos beforehand
- Con: It might shorten time you have at the reception, especially if your venue will be hosting both the ceremony and reception
- Con: Again, you may feel rushed if you have limited time between the two events
Before the big day, make this decision with your partner based on your priorities and schedule. Remember to communicate all these details to your party and photographer to get on the same page as well.
Congratulations! You are finally a married couple and all the long nights and strategic planning have paid off. Now you can celebrate your union with all your beloved guests.
- Make it a priority to greet and personally thank your guests for supporting you and attending. Showing your appreciation is so meaningful to them and, in turn, you can reflect on how many of your dearest friends and family have supported you leading up to this moment.
- Once all the formal parts are over, take time to appreciate all aspects of the day. Dance to your favorite songs, eat too much cake, and share happiness with everyone around you.
Remember to be present in each moment because these are memories you’ll cherish forever. Don’t feel pressured by those around you or to run too tight of a ship. It’s okay to go with the flow and embrace spontaneous moments.
Some partners find they don’t get to enjoy their reception as much as they hoped, often because the demands of catering to others, mingling with guests, and handling various behind-the-scenes tasks.
- To reduce this, you might consider hiring a day-of coordinator to ensure everything runs smoothly, allowing you both to focus on your special day. You may also want to plan a designated time for couple moments, whether it’s a special dance or private toast, this simple act can help create lasting memories amidst a busy day of festivities.
Remember: this is your day and it’s important to take time to simply be with your new spouse, family, and friends, and a day filled with laughter, love, and memories.
